Fees, payments, expenses and follow-ups for small businesses — beautifully organised, privately on your phone.
Get it on Google Play See featuresAndroid app · No account needed · Works offline
Maya Expense Manager is an Android app for small business owners to track who has paid, who still owes, what was spent and which follow-ups are due.
Track every student, client or customer, record part-payments and see the balance due at a glance. Share branded PDF invoices and receipts.
One tap opens WhatsApp, SMS or a call with a ready-written message carrying the name, balance and due date.
Expenses by category, cashflow charts, budgets, a savings jar and monthly reports.
The app asks for your business type and changes its words to match. It is built for owner-operators in India running a small team.
Tuition classes, music and dance schools, coaching institutes, gyms with batches. People are called “Students”; you sell courses and fees.
Digital marketing, web and app development, design studios, consultants, CA and tax services. People are called “Clients”.
Salons, boutiques, clinics, repair shops and more. People are called “Customers” — or use your own word.
All features below exist in the current build. Items marked Pro need a Pro plan.
Name, GSTIN (optional, validated), address, UPI ID, logo, signature, company seal and your own terms. Own invoice prefix and starting number. Logo builder included. Currency per business: INR, USD, EUR, GBP, AED.
Profiles with photo, phone, service/course, dates, fee and amount paid. Saved services auto-fill fees. Search and paid/pending filters. Free: up to 15 people; unlimited on Pro.
Record full or part payments by UPI, bank transfer, cash, card or other. Professional PDFs with logo, GSTIN, amount in words, payment history, signature, seal and terms.
Log expenses by category, date and method. Savings jar rolls income minus expenses forward. Daily to yearly and per-category budgets with alerts at 80% and 100% (Pro).
Payment, follow-up and completion reminders with due dates. Daily notification. Custom WhatsApp and SMS templates (Pro).
Home dashboard with collection ring, month-on-month change, income and expense charts, category donuts, top expenses. Monthly report and Excel, PDF and CSV exports (Pro).
Admin plus team members with their own 4-digit PINs on the same phone or tablet. Roles: Manager, Staff, Viewer. Every entry shows who recorded it. Free: 1 extra person; Pro: up to 5.
Separate books, currencies and branding for each business with a quick switcher.
Light, dark or match-system themes, plus colour palettes and backgrounds on Pro.
Team members share one device. Live syncing between different phones is not available; use Backup & restore to move records.
Your records stay on your phone. No account, no cloud server, no ads, no analytics.
Business data is stored on your device. Android cloud backup is turned off.
Login PIN plus device PIN, fingerprint or face unlock. App lock and screenshot protection.
Back up to a file, restore on a new phone, or erase everything from within the app.
Free to start. Prices are in Indian Rupees (INR) and include applicable taxes. Purchases are processed by Google Play, or by Razorpay for copies installed outside Google Play.
| Feature | Free | Pro |
|---|---|---|
| Students / clients / customers | Up to 15 | Unlimited |
| Businesses | 1 | Multiple |
| Team members (besides admin) | 1 | Up to 5 |
| Payments, expenses, invoices, receipts, reminders | ✓ | ✓ |
| Budgets, spending limits & alerts | — | ✓ |
| Excel / PDF / CSV exports & monthly reports | — | ✓ |
| Custom WhatsApp & SMS templates | — | ✓ |
| Colour palettes & backgrounds | — | ✓ |
No account. Everything works on your phone; internet is only needed to buy Pro.
Yes, on the same phone or tablet, each with their own PIN and role.
Not live. Use Backup & restore to move records between phones.
Add your GSTIN and it appears on invoices and receipts.
Export a backup file and restore it on the new phone.
INR, USD, EUR, GBP and AED. Pro payments accept the methods offered by Google Play or Razorpay (UPI, cards, netbanking, wallets).
Payments are handled by Google Play or Razorpay. We never see or store your card, UPI or bank details.
Support, payment, refund and privacy questions go to one email. We acknowledge within 48 hours and aim to resolve within 15 days.
[support@mayaexpensemanager.com]
Grievance Officer, Digitalphy Media International Private Limited — same email, subject “Grievance”.